Executive Assistant

City: Kamloops
Program and Site Location: Stollery Suites, 440 Mackenzie Ave.
Reports To: Chief Executive Officer and Chief Operating Officer
Term: Temporary Full-Time (One year Maternity Leave position) starting July 2022 up to and including July 2023
Hours: Monday to Friday 8:30am to 4:30pm with ½ hour paid break (37.5 hours per week)
Wage Range: Based on experience and industry standards.

The ASK Wellness Society is an Accredited not-for-profit organization. Through the generous support of funders, we assist those who are marginalized and at-risk to strengthen the communities we serve (Kamloops, Merritt, and Penticton). We provide housing and support to those who are facing homelessness/at risk of homelessness and support those who may use substances, mental health challenges, harm reduction, health education and ultimately provide the skills to re-enter the workforce.

What We Offer:

Competitive benefits including but not limited to dental, vision, physiotherapy, massage, and fertility upon eligibility
Municipal Pension Plan upon eligibility
On-site training and development opportunities such as Violence Prevention, Cultural Awareness and 2SLGBTQ+ training
A culture of equality, inclusion, and diversity including paid cultural sensitivity days
Accidental death insurance and Wellness plan benefit
Vacation entitlements for Part-Time and Full-Time employees

Effective November 1, 2021, the Society requires all employees to be fully vaccinated (as defined by Health Canada). Full vaccination will be required before commencing employment with the Society unless a legal exemption is obtained.

Position Summary: The Executive Assistant to the Chief Executive Officer (CEO) and Chief Operating Officer (COO) is responsible for providing comprehensive support to the CEO, COO and Management Team. Within this role you will be responsible for performing a number of administrative duties. This dynamic position requires the ability to anticipate needs, think critically, offer solutions to problems with a high level of professionalism/confidentiality, is highly self-motivated, capable of managing their workload and prioritizing tasks in a fast-paced not-for-profit organization. Service delivery is based on a client centered, trauma informed and non-judgmental perspective.

Typical Duties Include:

Serve as the primary administrative point of contact for internal and external constituencies on all matters pertaining to the CEO/COO, including those of a highly confidential or critical nature.
Responsible for drafting agendas and transcribing meeting minutes for Management meetings and other meeting minutes as directed.
Complete a broad variety of administrative tasks that facilitate the CEO and COO’s ability to effectively lead the organization, including assisting with special projects. designing and producing complex documents, reports, and presentations. collecting and preparing information for meetings with staff and outside parties. composing and preparing correspondence.
Work in collaboration with the COA Implementation and Communications Specialist to coordinate scheduling and events for officers when required.
Prioritize inquiries and requests while troubleshooting conflicts. make sound judgements and recommendations to ensure smooth day-to-day engagements.
Maintain calendars and arrange meetings/appointments and provide reminders.
Respond to community concerns when required.
Respond to CEO/COO emails and calls when required.
Assist as the Board of Directors liaison to support and provide information when required.
Organize and coordinate all staff meetings, management meetings and Society Annual General Meetings (location rentals, travel, food, beverages etc.).
Monitor calls, take messages and reviewing correspondence.
Ensure compliance with all ASK supportive standards, policies, and procedures.
Maintain complete documentation, and records in files.
Assist with required verbal and written reports, letters, memoranda, and year end reports.
Other duties which may or may not be listed within this job description.
When requested, be a member of the Society’s Performance and Quality Improvement (PQI) team
Ensure compliance with all Society policies and procedures.
Other duties which may or may not be outlined within this job description.

Qualifications and Requirements

Post-secondary Diploma, Certificate or Degree in Office Administration or related field.
Minimum one year experience as an Executive Assistant reporting directly to senior management.
Proven experience as an executive assistant or other relative administrative support experience required.
Experience with mental health/addiction and homelessness issues an asset.
Good communication, documentation, interpersonal and conflict management skills.
Must be proficient in Microsoft Office, which includes Word, Excel, PowerPoint, and Outlook.
Ability to work within a team-based environment involving multi-agency supports.
Strong working knowledge of community resources.
Understands and maintains professional boundaries.
Valid driver’s license, safe driving record and reliable/appropriate transportation with business use coverage.
Must pass an acceptable criminal record check for the vulnerable sector.
Occupational First Aid Level 1 required.
Readiness to complete in-house online training within the first month of employment.

How to apply: Please submit your application with a detailed cover letter and resume with the reference “Executive Assistant” to careers@askwellness.ca no later than June 6, 2022 at 9:00am with interviews set to take place on June 13, 2022. You may also apply directly apply online at https://askwellness.ca/careers/

The ASK Wellness Society offers assistance from an Employment Advisor.

If you self-identify as Indigenous (First Nations, Métis, or Inuit) and/or would like assistance with the application process, job readiness, interview readiness or tips for resume and cover letter writing, we encourage you to contact us, and you will be redirected to our Employment Advisor.

The ASK Wellness Society is dedicated to promoting diversity/multiculturalism with inclusion as one of our Core Values. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, gender identity or expression, sexual orientation, national origin, disability, or age.

Tenant Support Worker

City: Penticton
Program and Site Location: 24 Hour Supportive Housing, Burdock
Reports To: Coordinator of Supportive Housing, Burdock
Term: Temporary Full-Time starting ASAP and including September 1, 2022
Hours: Sunday to Thursday 12:00am to 8:00am with ½ hour paid break with every second Sunday off
Wage Range: Commensurate with experience.

The ASK Wellness Society is an Accredited not-for-profit organization through the generous support of funders are able to assist those who are marginalized and at-risk to strengthen the communities we serve (Kamloops, Merritt and Penticton). We provide housing and support to those who are facing homelessness/at risk of homelessness and who may use substances or have mental health challenges, with harm reduction, health education, and ultimately provide the skills to re-enter the workforce.

What We Offer:

Competitive benefits including but not limited to dental, vision, physiotherapy, massage, and fertility upon eligibility
Municipal Pension Plan upon eligibility
On-site training and development opportunities such as Violence Prevention, Cultural Awareness and 2SLGBTQ+ training
A culture of equality, inclusion, and diversity including paid cultural sensitivity days
Accidental death insurance and Wellness plan benefit
Vacation entitlements for Part-Time and Full-Time employees

Position Summary: As a Tenant Support Worker, you will provide life skills services to Program Participants who may struggle with mental health concerns, substance use challenges, and chronic health conditions. Within this role you will support Program Participants to identify individual goals and develop life skills necessary to live as independently as possible. Service delivery is based on a client centered, trauma informed and non-judgmental perspective.

Typical Duties Include:

Tenant Support Worker Responsibilities

Encourage and support Program Participants to live as fully and independently as possible.
Participate in the assessment, goal setting and program planning for Program Participants when requested.
Provide supervision and support to mitigate individual and program risk to ensure safety, comfort, and wellness.
Work closely with identified community resources for each Program Participant.
Actively seek the views of Program Participants and involve them in decision making to improve their own identity, purpose, and self-esteem.
Complete wellness checks/room checks when required.
Monitor and move along community members who are loitering in and around the property.
Provide crisis intervention as required including overdose responses by ensuring immediate access to medical services and completing necessary incident reports when required.

Administrative Responsibilities

Conduct assessments of potential Program Participants using the BC Housing mandated Vulnerability Assessment Tool (VAT) when requested.
Complete accurate and up to date communication/case notes.
Maintain files and statistics as per accreditation standards.
Complete move in/move out documentation as required by the Property Services Department.
Work in collaboration with the Licensed Practical Nurse to ensure medication adherence and documentation.
When requested, be a member of the Society’s Performance and Quality Improvement (PQI) team.
Ensure compliance with all Society policies and procedures.
Other duties which may or may not be outlined within this job description.

Qualifications and Requirements

Bachelor of Social Work, Human Services Diploma, Support Worker/Care Aid Certificate, or an equivalent combination of education, training and/or lived experience.
Strong ability to recognize and address difficult behaviors.
Good communication, documentation, interpersonal and conflict management skills.
Ability to work within a team-based environment involving multi-agency supports.
Strong working knowledge of community resources.
Understands and maintains professional boundaries.
Valid driver’s license, safe driving record and reliable/appropriate transportation with business use coverage.
Must pass an acceptable criminal record check for the vulnerable sector.
Occupational First Aid Level 1 required.
Readiness to complete in-house online training within the first month of employment.
Mental Health First Aid, ASIST, and Trauma Informed Practice an asset.

How to apply: Please submit your application with a detailed cover letter and resume with the reference “Temporary Full-Time Burdock Graveyards” to careers@askwellness.ca. This position will remain open until the successful candidate has been found. You may also apply directly apply online at https://askwellness.ca/careers/

The ASK Wellness Society offers assistance from an Employment Advisor.