Property Services Administrative Associate

City: Kamloops
Program and Site Location: Property Services, 260 6^th Street
Reports To: Director of Property Services and Asset Management
Term Permanent Full-Time (37.5 hours per week)
Hours: Monday to Friday 8:30am to 4:30pm with ½ hour paid break
Wage Range: $21.69 to $25.29 commensurate based on education and related experience.

The ASK Wellness Society is an Accredited not-for-profit organization. Through the generous support of funders, we assist those who are marginalized and at-risk to strengthen the communities we serve (Kamloops, Merritt, and Penticton). We provide housing and support to those who are facing homelessness/at risk of homelessness and support those who may use substances, mental health challenges, harm reduction, health education and ultimately provide the skills to re-enter the workforce.

What We Offer:

Competitive benefits including but not limited to dental, vision, physiotherapy, massage, and fertility upon eligibility
Municipal Pension Plan upon eligibility
On-site training and development opportunities such as Violence Prevention, Cultural Awareness and 2SLGBTQ+ training
A culture of equality, inclusion, and diversity including paid cultural sensitivity days
Accidental death insurance and Wellness plan benefit
Vacation entitlements for Part-Time and Full-Time employees

Effective November 1, 2021, the Society requires all employees to be fully vaccinated (as defined by Health Canada). Full vaccination will be required before commencing employment with the Society unless a legal exemption is obtained.

Position Summary: The Property Services Administrative Associate will work closely with the Director of Property Services and Asset Management to develop strong relationships while ensuring organization, consistency and that policies and procedures are being followed. This position is an integral part of a busy and dynamic Non-Profit Society. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administration and activities.

Typical Duties Include:

Reviews, prepares contracts/liaises with commercial lease tenants.
Accomplishes financial objectives by overseeing rent/ program fee collection, forecasting requirements, liaising between the Finance Department and Site Coordinators, analyzing variances, recommending and initiating corrective action.
Works with the Coordinator of Property Maintenance and Cleaning to ensure all properties are well maintained and managed in accordance with approved capital budget and applicable governing body regulations.
Ensures compliance with Rental Tenancy Act for market rental inventories.
Prepares for and represent the Society for rental arbitration hearings when requested.
Prepares reports by collecting, analyzing and summarizing data and trends.
Tender maintenance contracts and manage all service contractors in coordination with the Coordinator of Property Maintenance and Cleaning.
Monitors service agreement expiries and executes new contracts in coordination with the Coordinator of Property Maintenance and Cleaning.
Updates participant/tenant information in Property Services Software (Arcori).
Organizes and schedules appointment/bookings with contractors, vendors and tenants.
Prepares spreadsheets and develops a strategy to maintain office procedures.
Coordinate liaison activities with other departments within the Society.
Establishes department protocols in compliance with the Council of Accreditation requirements.
Implements strategies to communicate department policies and procedures to program. coordinators.
Assists team with required verbal and written reports, case notes, letters, memoranda, and year end reports.
When requested, be a member of the Society’s Performance and Quality Improvement (PQI) team.
Ensure compliance with all Society policies and procedures.
Other duties which may or may not be outlined within this job description.

Qualifications and Requirements

Post-secondary Diploma or Certificate in Office Administration an asset.
Three years or more Property Management an asset.
Two years of Bookkeeping/Accounting/Account Reconciliation an asset.
Solid knowledge of building structures and building maintenance an asset.
Experience with Microsoft Office, which includes Word, Excel, and Outlook.
Excellent communication, writing, documentation, and organizational skills.
Ability to work as an effective member of an integrated fast paced administrative team.
Ability to work unsupervised to achieve objectives within specifically negotiated timelines.
Ability to handle multiple, simultaneous, and detailed tasks effectively and efficiently.
Demonstrated ability to handle confidential information.
Must pass an acceptable criminal record check for the vulnerable sector.
Readiness to complete in-house online training within the first month of employment.
It is noted that this is a pet friendly environment.
Demonstrated ability to handle confidential information.

How to apply: Please submit your application with a detailed cover letter and resume with the reference “PS Administrative Associate” to careers@askwellness.ca no later than February 10, 2023, at noon. Interviews set to take place on February 16, 2023. You may also apply directly online at https://askwellness.ca/careers/.

The ASK Wellness Society offers assistance from an Employment Advisor.

If you self-identify as Indigenous (First Nations, Métis, or Inuit) and/or would like assistance with the application process, job readiness, interview readiness or tips for resume and cover letter writing, we encourage you to contact us, and you will be redirected to our Employment Advisor.

The ASK Wellness Society is dedicated to promoting diversity/multiculturalism with inclusion as one of our Core Values. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, gender identity or expression, sexual orientation, national origin, disability, or age.

Cleaner, Skaha, Monday to Friday 8:00am-4:00pm

City: Kamloops
Program and Site Location: 24 Hour Supportive Housing, 3240 Skaha Lake Road
Reports To: Coordinator of Supportive Housing
Term Permanent Full-Time (37.5 hours per week)
Hours: Monday to Friday 8:00am to 4:00pm with ½ hour paid break
Wage Range: $19.23 up $22.40 based on education and related experience.

The ASK Wellness Society is an Accredited, not-for-profit organization. Through the generous support of funders, we assist those who are marginalized and at-risk to strengthen the communities we serve (Kamloops, Merritt, and Penticton). We provide housing and support to those who are facing or at risk of homelessness and support those who may use substances, or who require mental health supports, harm reduction, or health education. Ultimately, we aim to provide the skills to re-enter the workforce.

What We Offer:

Competitive benefits including but not limited to dental, vision, physiotherapy, massage, and fertility upon eligibility
Municipal Pension Plan upon eligibility
On-site training and development opportunities such as Violence Prevention, Cultural Awareness and 2SLGBTQ+ training
A culture of equality, inclusion, and diversity including paid cultural sensitivity days
Accidental death insurance and Wellness plan benefit
Vacation entitlements for Part-Time and Full-Time employees

Position Summary: Work in collaboration with the Skaha Team to maintain cleanliness of both office spaces and common areas. Building and suite clean-ups which may or may not include: windows and doors, wiping down and disinfecting all surfaces and desks, handles, filing cabinets, table tops, cupboards, countertops, mirrors, furniture, walls and baseboards, removal of trash, sweeping, vacuuming, mopping, cleaning of ovens, fridges and bathrooms. Service delivery is based on a client centered, non-judgmental perspective.

Typical Duties Include:

Cleaning Responsibilities

Dust furniture, equipment, partitions, walls, etc.
Clean and disinfect sinks, countertops, floors, toilet, tables, chairs, refrigerators, microwaves, etc. in restrooms, client rooms.
Sweep, mop, vacuum and/or hand scrub floors using brooms, mops and vacuum cleaners.
Empty trash cans and recyclables into disposal areas.
Wipe down walls using wall mop, doors, wall hangings, and baseboards, etc.
Clean windows, glass partitions, or mirrors, using soapy water or other cleaners, sponges, or squeegees.
Maintaining and upkeep of all cleaning equipment, supplies and products.
Ensuring safe and sanitary storage and care of products.
Keeping all spaces neat and tidy.
Reporting repairs and replacements when encountered on the job.
When necessary, be trained be the first to respond to an overdose situation with on the spot overdose response and support and prepared to work calmly and together with your team, paramedics and police in crisis situations.
Ensure compliance with all WorkSafe/Occupational Health and Safety Guidelines supportive standards, Society policies and procedures.
Other duties which may or may not be outlined in this job description.

Administrative Responsibilities

Complete accurate and up to date communication/case notes.
Complete move in/move out documentation as required by the Property Services Department.
When requested, be a member of the Society’s Performance and Quality Improvement (PQI) team.
Ensure compliance with all Society policies and procedures.
Other duties which may or may not be outlined within this job description.

Qualifications and Requirements

Prior cleaning/housekeeping experience an asset.
Must be willing to work in units with bed bugs/hoarding/harm reduction present in positive and confident manner (training can be provided).
Must have good time management skills within a fast-paced, high intensity work environment.

Experience with mental health/addiction and homelessness issues an asset.
Physical demands include walking and standing, climbing, bending, kneeling, push and pull objects, lift and move objects, repetitive bending and lifting/arm movements.
Ability to work as a team member in a case management setting involving multi-agency supports
Good communication, documentation, interpersonal and conflict management skills.
Valid driver’s license, safe driving record and reliable/appropriate transportation with business use coverage.
Must pass an acceptable criminal record check for the vulnerable sector.
Occupational First Aid Level 1 required.
Readiness to complete in-house online training within the first month of employment.

The ASK Wellness Society offers assistance from an Employment Advisor.
If you self-identify as Indigenous (First Nations, Métis, or Inuit) and/or would like assistance with the application process, job readiness, interview readiness or tips for resume and cover letter writing, we encourage you to contact us, and you will be redirected to our Employment Advisor.

How to apply: As there are a variety of positions available within this location, please ensure you reference the specific position you are applying for. To apply, send your cover letter and resume with the reference “Skaha Cleaner” to careers@askwellness.ca or apply directly online at https://askwellness.ca/careers/ no later than February 15, 2023 at noon with interviews to follow.

Head Cook, Skaha, Monday-Friday 10:00am-6:00pm

City: Penticton
Program and Site Location: 24 Hour Supportive Housing, 3240 Skaha Lake Road
Reports To: Coordinator of Supportive Housing
Term: Permanent Full-Time (37.5 hours per week)
Hours: Monday to Friday 10:00am to 6:00pm with ½ hour paid break
Wage Range: $24.59 up to $28.32 based on education and related experience.

What We Offer:

Competitive benefits including but not limited to dental, vision, physiotherapy, massage, and fertility upon eligibility
Municipal Pension Plan upon eligibility
On-site training and development opportunities such as Violence Prevention, Cultural Awareness and 2SLGBTQ+ training
A culture of equality, inclusion, and diversity including paid cultural sensitivity days
Accidental death insurance and Wellness plan benefit
Vacation entitlements for Part-Time and Full-Time employees

Position Summary: As the Head Cook you will direct and control all culinary operations within the 24-Hour Supportive Housing Building at an excellent level while maintaining and abiding by all standards, policies and/or procedures set forth by the ASK Wellness Society and any applicable government agencies. Within this role you would maintain high morale within your team and execute excellence in food quality, food preparation, cleanliness and the ongoing skills of your crew and management within this camp-like kitchen. This position will have interaction with the marginalized population, service is based on a client centered, trauma informed and non-judgmental perspective.

Typical Duties Include:

Head Cook Responsibilities

Lead kitchen to prepare and cook large quantities of food for 50+ seven days a week.
Plan menus that are varied, nutritionally balanced, appetizing and take advantage of foods in season and local availability.
Train, develop and motivate Employees to meet and exceed established food preparation standards on a consistent basis.
Provide guidance to Employees and Tenant Support Workers with respect to food service/preparation, and cleaning.
Full kitchen execution and managing quality assurance.
Ensures a first-in, first-out food rotation system and verify all food products are properly dated and organized for quality assurance.
Regularly monitor and inspect kitchen equipment, report any problems or inconsistencies to the Coordinator of Supportive Housing, Nx̌astwilxtn and Property Services and make recommendations for repair or procurement.
Consult with the People Experience Department on any Employee relation matter such as Performance Management, Progressive Discipline etc.
Project annual food, labour and other costs/monitor actual financial results and take corrective action, as necessary to ensure that targets are met.
Ensures high standards of hygiene, cleanliness and safety are maintained throughout all kitchen areas at all times as per industry standards.
Other duties which may or may not be outlines in this job description.

Administrative Responsibilities

Provide ongoing feedback, support, training and conduct monthly supervisory check ins, three-month reviews and annual Performance Reviews as directed.
Review and submit all staffing time sheets, and time off requests.
In collaboration with the People Experience Department, screen applications, schedule interviews, and conduct reference questionnaires.
When requested, be a member of the Society’s Performance and Quality Improvement (PQI) team.
Ensure compliance with all Society policies and procedures.
Other duties which may or may not be outlined within this job description.

Qualifications and Requirements

Minimum of five years cooking experience (at least three must be in a Head Cook capacity).
Red Seal certification or formal culinary training is considered an asset.
Experience with projection and management of inventory, food cost, labour, variable costs, prep charts etc.
Experience leading a Kitchen
Knowledge of HACCP (Hazard Analysis Critical Control Points) required.
Must be capable of heavy lifting and moving stock (up to 30 lbs.).
Understands and maintains professional boundaries.
Must pass an acceptable criminal record check for the vulnerable sector.
Occupational First Aid Level 1/Food Safe Level 1 and WHMIS required.
Readiness to complete in-house online training within the first month of employment.
As Program Participants are allowed to have pets, it is noted that this is a pet friendly environment.

How to apply: As there are multiple positions within this site, please ensure you reference the position “Head Cook, Penticton” when applying. To apply, please submit your application with a detailed cover letter and resume no later than February 15, 2023, at noon with interviews to follow. You may also apply directly online at https://askwellness.ca/careers/

The ASK Wellness Society offers assistance from an Employment Advisor.

General Maintenance Worker, Kamloops

City: Kamloops
Reports To: Coordinator of Property Maintenance and Cleaning
Term: Permanent Full-Time
Hours: Monday through Friday 8:30am to 4:30pm with ½ hour paid break.
May be required to work evenings and hours to fluctuate seasonally.

Wage Range: $23.16 up to $26.97 based on education and related experience

What We Offer:

Competitive benefits including but not limited to dental, vision, physiotherapy, massage, and fertility upon eligibility.
Municipal Pension Plan upon eligibility.
On-site training and development opportunities such as Violence Prevention, Cultural Awareness and 2SLGBTQ+ training.
A culture of equality, inclusion, and diversity including paid cultural sensitivity days.
Accidental death insurance and Wellness plan benefit.
Vacation entitlements for Part-Time and Full-Time employees.

Position Summary: As a General Maintenance Worker you will work alongside the ASK Wellness Society Property Services Department to complete repairs related to buildings and grounds in one or more areas such as repairs, electrical, plumbing, painting and groundskeeping. Service delivery is based on a client centered, trauma informed and non-judgmental perspective.

Typical Duties Include:

General Maintenance Worker Responsibilities

Establishes, monitors, and carries out preventative maintenance procedures and schedules for buildings, equipment and grounds. Ensures building and equipment meet all safety, security and fire regulations and policies.
Make recommendations for major repairs and purchases to Director of Resources and Property Management.
Perform carpentry, electrical, painting, mechanical and plumbing maintenance and repairs such as repairing furniture, constructing shelves, installing switches, replacing plugs and other basic appliance repairs, applying paint and other finishes, repairing drywall, disassembling and reassembling equipment, replacing sinks and toilet.

Monitor work performed by contractors, prepares estimates of labour and material costs to submit to Director of Resources and Property Management.
Collect and removes garbage and recyclable materials and ensures the safe disposal of hazardous waste.
Clean external areas such as entranceways, sidewalks and parking lots using manual and power brooms, rakes, shovels and other equipment to remove dirt, leaves, snow and other refuse.
Perform minor gardening and lawn maintenance tasks such as mowing, weeding, pruning and watering.
Transport equipment, furniture and supplies manually and/or using aides such as dollies and cart.
Operate a motor vehicle to pick up and move goods and supplies.
Arrange furniture for special events.
Represent the maintenance department at Society Safety Meetings when requested.

Administrative Responsibilities

Complete and maintain maintenance logs and work orders on a daily basis
Compete security incident reports when required.
Maintain files and statistics as per accreditation standards.
Complete move in/move out documentation as required by the Property Services Department.
When requested, be a member of the Society’s Performance and Quality Improvement (PQI) team.
Ensure compliance with all Society policies and procedures.
Other duties which may or may not be outlined within this job description.

Qualifications and Requirements

Grade 12, plus related vocational training such as a building maintenance course an asset.
One (1) year recent related experience or an equivalent combination of education, training and experience required.
Knowledge of mental health/addiction and homelessness an asset.
Ability to adapt in time sensitive situations.
Understands and maintains professional boundaries.
Valid driver’s license, safe driving record and reliable/appropriate transportation with business use coverage.
Must pass an acceptable criminal record check for the vulnerable sector.
Occupational First Aid Level 1 required.
Readiness to complete in-house online training within the first month of employment.
Mental Health First Aid, ASIST, and Trauma Informed Practice an asset.

How to apply: Please submit your application with a detailed cover letter and resume with the reference “Permanent Full-Time General Maintenance - Kamloops” to careers@askwellness.ca. You may also apply directly online at https://askwellness.ca/careers/

The ASK Wellness Society offers assistance from an Employment Advisor. If you self-identify as Indigenous (First Nations, Métis, or Inuit) and/or would like assistance with the application process, job readiness, interview readiness or tips for resume and cover letter writing, we encourage you to contact us, and you will be redirected to our Employment Advisor.